Document Type/Recording Requirements

Types of Documents
AffidavitsCondominiumsFederal Tax Liens/ReleasesMortgages
Articles of IncorporationCourt OrdersFinal DecreesOrders to ComplySewer Liens/Releases

State Highway Right of Way Surveys
AnnexationsDeedsLis PendensPartial ReleasesTrusts
AssignmentsDelinquent Sewer LiensMechanics Liens/ReleasesPlatsTrustee Elections
BondsEasementsMilitary Discharges
Powers of Attorney
UCC Filings
Cemetery DeedsEnvironmental DisclosuresMiscellaneous
Real Estate Contracts
Essential Recording Requirements
All instruments must meet recording form and legibility statutes. No legal advice or opinions will be given by the Recorder's staff either in person or by telephone. Original documents will be mailed back only if a self addressed stamped envelope is provided.  
To entitle any conveyance, mortgage, or instrument of writing to be recorded.
Legibility of NamesTyped or printed under each signature exactly as signed and typed in the document.
Name of Person Preparing InstrumentEach document effecting real estate executed or acknowledged in the State of Indiana and at the conclusion of the document (see IC 36-2-11-15 for exceptions)
Notarized DocumentsRequires county of residence of notary and commission expiration and seal.
Transfer of Deeds for TaxationEndorsement by Auditor before recording.
Release of Satisfaction of LiensMay be executed by President, Vice-President, Cashier, Secretary, Treasurer, General Manager or Attorney in Fact only.
Affirmation StatementAffirmation statement required on all documents executed or acknowledged in the State of Indiana at the conclusion of the document with the prepared by statement. I affirm under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law (see IC 36-2-11-15 for exceptions).

  1. General Recording Requirement Code
  2. Common reasons for Document Rejection

To review the Indiana Code visit the Indiana General Assembly site to search for a code.  

  • IC 32-21-2-3 Acknowledgment
  • IC 32-21-2-3(b) All Grantee's addresses on conveyance requirement
  • IC 36-2-11-16 Names printed or typed under signature
  • IC 36-2-11-15(c) Prepared by (amended effective July 1, 2007)
  • IC 26-2-11-15(d) Affirmation statement & placement (July 1, 2007)
  • IC 36-2-11-14 Auditor’s Stamp
  • IC 36-2-11-12 Index/Legal description
  • IC 36-2-7.5  Recording Documents with Social Security Number IC 36-2-11-26
  • IC 6-1.1-5.5-3 Filing of Sales Disclosure with County Assessor